Small Business Financial Management Simplified
Overview
Client
Platform
- Google Cloud
- AWS
- Kubernetes & Docker
- Firebase
- Firestore
- Redis
Expertise
- FinTech
- SaaS
- Microservice Architecture
- Secure Authentication
- API Security
- ETL Pipelines
- CI/CD & DevOps
Impact
Simplified financial reporting accuracy
Streamlined operations and data sync
Empowering community through knowledge sharing
Goals & Challenges
Manual and Time-Consuming Financial Processes
Previously, bookkeepers manually sent spreadsheets to business owners for transaction classification, causing delays and miscommunication. Our solution enables data synchronization with QuickBooks in real time, ensuring accurate, up-to-date financial records without the back-and-forth.Lack of Secure and Streamlined Authentication
Protecting financial data is critical. We implemented multi-factor authentication (MFA) for added security, encrypted credential storage to prevent breaches, and role-based access control to ensure only authorized users can access sensitive information.Complex and Overwhelming QuickBooks Reports
QuickBooks reports can be complex, making financial analysis challenging for business owners. Our solution extracts and presents key financial data—such as cash flow and performance metrics—in a clear, easy-to-read format. This allows users to make informed decisions quickly without navigating complicated reports. In the future, structured data will also enable bookkeepers to identify trends and offer strategic insights, helping businesses optimize their financial management.Inefficient Communication Between Business Owners and Bookkeepers
We integrated a third-party chat feature, allowing business owners and bookkeepers to connect instantly—no emails, no delays. This real-time messaging streamlines transaction reviews, enhances collaboration, and ensures bookkeeping stays efficient (planned feature).The Solution
Atomic Build delivered a comprehensive financial management app integrated with QuickBooks, featuring:
- Seamless QuickBooks Integration
- Simplified Financial Reporting
- Streamlined Transaction Review
- Inclusive Community & Content Hub
Data synchronization ensured that financial records were always up-to-date, eliminating discrepancies and manual reconciliation.
Quickbooks integration
Customizable dashboards provided granular insights into financial performance, cash flow, and key business metrics, enabling data-driven decision-making.
Previously, bookkeepers sent spreadsheets to business owners at month-end, causing delays and miscommunication. Our solution now pulls unconfirmed transactions from QuickBooks and presents them within the app for quick, structured review by business owners. Once completed, bookkeepers can classify and finalize transactions directly, removing bottlenecks, saving time, and improving accuracy.
The app integrates a dynamic community feature, allowing Balance Account to share valuable blog posts and insights. This not only keeps non-members informed on key topics but also encourages interaction among members through comment-based discussions.
Technical Approach & Challenges
To meet the client's need for a secure, scalable, and efficient financial management app, Atomic Build employed a technology-driven strategy emphasizing robust integration, advanced data handling, and secure architecture.
Data Processing and Reporting: The Core Differentiator
- Automated ETL Pipelines
- Business Intelligence Integration
- Performance Optimization
Implemented Fivetran to extract and load financial data from QuickBooks into a centralized data warehouse every 24 hours. This automation eliminated manual data transfers, ensured consistency, and enabled seamless data consolidation.
BI tools like Tableau and Power BI leveraged structured datasets to generate real-time financial insights, predictive analytics, and dynamic dashboards, empowering data-driven decision-making.
In-memory caching with Redis reduced latency for frequently accessed financial data, ensuring faster report generation and improved user experience.
Transaction history
System Architecture and Security
- Microservices & Cloud-Native Infrastructure
- Secure Authentication & Access Control
Leveraged modular architecture with Google Cloud Platform (GCP) services to ensure scalability, high availability, and efficient resource utilization.
Integrated OAuth 2.0 with JWT, Multi-Factor Authentication (MFA), and Role-Based Access Control (RBAC) to protect sensitive financial data.
QuickBooks API Integration
- Seamless Synchronization
- Robust Error Handling
Established secure, real-time data exchange with QuickBooks using RESTful APIs and event-driven webhooks to ensure instant updates and minimal latency.
Implemented retry strategies, fallback mechanisms, and detailed logging to maintain data integrity during API disruptions.
Mobile Development & Admin Panel
- Cross-Platform Efficiency
- Secure Data Handling
- Admin Panel with GraphQL
Built with React Native for a seamless experience on iOS and Android, ensuring code reusability and faster development.
Employed AES-256 encryption for local storage, enforced TLS encryption for API communications, and applied runtime protections like code obfuscation.
Enabled real-time data updates, user management, and system monitoring through a fast, responsive React-powered dashboard.
Scalability & Maintainability
- Auto-Scaling & CI/CD Pipelines
- Proactive System Monitoring
Leveraged AWS Fargate for dynamic scaling and implemented automated deployment workflows with Jenkins and GitHub Actions for continuous integration and delivery.
Deployed the ELK Stack for centralized logging and performance tracking, ensuring rapid issue detection and resolution.
Impact & Results
- Empowering Small Business Owners
- Streamlined Financial Management
- Enhanced Collaboration & Community
- Accurate & Secure Data Synchronization
The intuitive, mobile-friendly platform simplifies financial management, giving business owners easy access to key financial insights for informed decision-making.
Seamless QuickBooks integration through Marketplace authentication enables effortless financial tracking for both users and bookkeepers.
Built-in discussion features foster knowledge sharing, allowing business owners to exchange insights, share experiences, and grow collectively.
Automated overnight sync with QuickBooks ensures up-to-date financial data, reducing discrepancies and enhancing data integrity.
Application overview
Atomic Build exceeded our expectations with their technical expertise and agile approach. Their ability to integrate complex systems securely and efficiently has transformed how we manage our financial operations.
Client Representative